Outlook Mail Server Settings

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This post details how to setup Outlook client for use with online mail services. This is just a quick reminder for ourselves and is taken from the Microsoft website but feel free to use this information.

Gmail accounts

Before you can add a Gmail account to Outlook, you’ll need to Prepare your Gmail account for connecting to Outlook and Office 365 and then Import Gmail to Outlook. The most common reason Outlook will fail to add a Gmail account is a missing or incorrect app password.

If you need to find your server settings for your Gmail account, see POP and IMAP server name reference.

Yahoo accounts

In order to send and receive mail with your Yahoo! account, you’ll need to make one simple change at https://mail.yahoo.com.

  1. Choose your name in the upper right corner of the screen, and then choose Account Info.
  2. Choose Account security in the left pane, then turn Allow apps that use less secure sign in on.

If you need to find your server settings for your Yahoo account, see POP and IMAP server name reference.

All other accounts

For all other accounts, you can use the manual setup option. Most other accounts use IMAP, but a few may use POP. You’ll need a variety of settings before you start, including incoming and outgoing mail server names, ports, and SSL settings. If you have an Outlook.com account, you can find these settings below. If you have an email account with another provider, you can contact that provider’s support for that information or check out our POP and IMAP server name reference. Many of the most common email providers’ settings are listed there.

Outlook.com server information:

  • Account type: IMAP
  • Incoming mail server: imap-mail.outlook.com
  • Outgoing mail server: smtp-mail.outlook.com
  • Incoming server port (IMAP): 993
  • Use the following type of encrypted connection: SSL
  • Outgoing server port (SMTP): 587
  • Use the following type of encrypted connection: TLS

Use the Manual setup or additional server types option to set up your account

  1. Choose Manual setup or additional server types > Next.Use manual setup in Outlook 2013
  2. Choose POP or IMAP > Next.
  3. Enter the following information.
    • Your name and email address
    • Account type: This is usually IMAP
    • Incoming mail server
    • Outgoing mail server
    • User Name: This is your full email address
    • Password
  4. Choose More Settings > Outgoing Server and check the box for My outgoing server (SMTP) requires authentication.
  5. On the Advanced tab, enter the information you received from your email provider or from the POP and IMAP server name reference topic. The most common settings are below.
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL
    • Outgoing server (SMTP): 465 or 587
    • Use the following type of encrypted connection: SSL or TLS
  6. Choose OK > Next > Finish.

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